Privacy Policy

Privacy Policy for Sidmouth Sailing Club

Effective Date: [December 2024]

Sidmouth Sailing Club (referred to as "we," "us," or "the Club") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect the personal data you provide to us, in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

The data controller for the purposes of this policy is Sidmouth Sailing Club. If you have any questions about this policy or how we handle your personal information, please contact:

Contact Name: Rebecca J Parker
Email Address: sidmouthsailingclubwebsite@gmail.com
Phone Number: 07581781652
 

We may collect and process the following categories of personal data:

• Members: Name, address, email address, phone number, date of birth, emergency contact details, medical information (if necessary), and membership details.
• Non-Members: Name, contact information, and other details provided when attending events, training courses, or using club facilities.
• Website Users: IP address, cookies, and browsing data (for more details, see our Cookie Policy).
• Financial Information: Payment details for membership fees, training courses, or events.

We process your data for the following purposes:

1. Membership Administration: To manage your membership, including renewals and communications.
2. Event and Training Management: To organize and manage events, training courses, and club activities.
3. Safety and Emergency: To ensure the safety of members and visitors, including access to emergency contact and medical information.
4. Legal and Regulatory Compliance: To comply with legal and financial obligations.
5. Communication: To provide updates about club activities, events, and services.
6. Website Functionality: To improve the user experience on our website.

We process your personal data under the following lawful bases:

• Consent: Where you have provided clear consent for us to process your personal data for specific purposes (e.g., marketing emails).
• Contractual Obligation: To fulfill our obligations under membership agreements or event bookings.
• Legal Obligation: To comply with applicable laws and regulations.
• Legitimate Interest: For purposes such as improving services, promoting the club, and ensuring safety.

We do not sell or rent your personal data. However, we may share your data with:

• Regulatory bodies and insurers for legal or safety purposes.
• Event organizers or training providers for operational purposes.
• Third-party service providers (e.g., payment processors or IT support) under strict confidentiality agreements.

We will retain your personal data only as long as necessary for the purposes outlined in this policy. After this period, data will be securely deleted or anonymized. Specific retention periods are:

• Membership records: 6 years after membership ceases.
• Financial records: 7 years for tax compliance.
• Event attendance records: 1 year unless required for legal reasons.

Under GDPR, you have the following rights regarding your personal data:

• Access: Request access to the data we hold about you.
• Rectification: Correct inaccuracies in your personal data.
• Erasure: Request the deletion of your personal data (where legally permissible).
• Restriction: Restrict processing of your personal data.
• Data Portability: Obtain and reuse your personal data across different services.
• Objection: Object to the processing of your data for specific purposes.
• Withdraw Consent: Withdraw your consent at any time where processing is based on consent.

To exercise these rights, please contact us using the details in Section 1.

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse. This includes secure servers, encrypted communications, and restricted access to personal data.

Our website or communications may contain links to external websites. We are not responsible for the privacy practices or content of these external sites.

Our website uses cookies to improve user experience and analyse website traffic. For more details, please see our [Cookie Policy].

We may update this policy from time to time. Significant changes will be communicated to members and posted on our website. Please review the policy periodically.

If you have concerns about how we handle your personal data, you can contact us directly. You also have the right to file a complaint with the UK Information Commissioner’s Office (ICO):

Website: www.ico.org.uk
Phone: 0303 123 1113

Sidmouth Sailing Club
Port Royal, The Esplanade, Sidmouth, Devon
sidmouthsailingclubwebiste@gmail.com
www.saidmouthsailingclub.co.uk

This policy was last updated on [December 2024].